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Treasury and A/P Supervisor (Accountant 4)

Company: University of California - Merced
Location: Merced
Posted on: August 10, 2019

Job Description:

Treasury and A/P Supervisor (Accountant 4)

Job Category:



Business and Financial Services

Position Code:




Closing Date:

Applicant review and screening will begin on or around 7/29/2019 and may continue through selection.


$75,000 - $84,000


DCC - Downtown Campus Center

Background check:

Background check and fingerprinting may be required


The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With nearly 8,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design, and supports the economic development of Merced and the region.

In Fall 2016, UC Merced broke ground on a $1.3 billion public-private partnership that is unprecedented in higher education. The Merced 2020 Project will nearly double the physical capacity of the campus by 2020, enhancing academic distinction, student success and research excellence. In 2018, UC Merced opened the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.


Uses advanced accounting concepts and organizational objectives to resolve highly complex issues. Regularly works on highly complex accounting assignments that are of diverse scope requiring analysis of identifiable factors, using multiple accounting and financial sources. Demonstrates good judgment in selecting methods and techniques for obtaining solutions, completing analysis and developing recommendations. Normally receives little instruction on day-to-day work, with general instructions provided on new or unique accounting assignments. Interacts with senior internal and external personnel on matters of some significance to the accounting organization. General supervision of employee(s).


1. Staff Supervision - Assists in selecting, developing, and evaluating personnel to ensure the efficient operation of the function. Assists in the supervision of Accounts Payable employee(s) and/or skilled, nonexempt employees. Leads staff in completing assignments using established guidelines, procedures and standards. Provides annual performance reviews of direct reports. Assists in evaluating the workload of staff and re-balance as appropriate. Provides guidance, encourage training opportunities and cross-training of positions. Assist staff with new accounting pronouncements, reporting requirements, and UC accounting policies and procedures.

2. Treasury & Disbursements - Completes daily cash reconciliation and prepare all journal entries for rejected and returned items from the bank. Prepares deposits for outside checks received and sent to cashiering for processing. Track and prepare monthly bank reconciliations for all bank accounts for review. Perform monthly or quarterly cost analysis of banking fees charged by Wells Fargo, Bank of New York Mellon and Bank of America accounts. Reviews and Approves domestic and foreign wire payments, and fully transition ACH, foreign wire payment process to include OFAC checks, etc. Performs stale-dated check review monthly or quarterly depending upon volume, research outstanding checks and coordinate with Accounts Payable to resolve. Review petty cash reimbursements and change fund increases as requested. Transition Positive Pay function once it is determined what this process entails.

Processes petty cash reimbursements and change fund increases as requested. Transitions Positive
Pay function once it is determined what this process entails. Performs a review of the various Credit Card Programs and Declining Balance Card Programs, reconciles activity to the bank accounts, and processes monthly journal entries to charge the departments for activity.

Acts as backup to ensure that the campus is in compliance with the payment card industry (PCI) standards. Ensures that all campus vendors PCI scans are completed timely and they are in compliance required PCI standards. Coordinates credit card compliance with the outside vendor, UCOP, and IT.

3. Auditing - Leads the management of the campus card programs, including the Athletic travel card program and the Travel and Entertainment card program. Administers the audit program to randomly test travel expenditures for fraud, noncompliance with policy. Establishes metrics for quantity and transaction amount of fraudulent transactions, Merchant Category Code (MCC) Code abuse, past due T&E cards, charge offs, number of T&E cards issued monthly, quarterly, etc. Conduct the audit of the Athletic Travel Card Program s monthly expenditures for compliance with policy and complete necessary journal entries to post expenditures. Has a working knowledge of travel and entertainment policies to assist with audit findings and the development of appropriate remediation.

Maintains daily cash balance/reconciliation reports. Maintains petty cash and change fund custodian account number assignments. Tracks completion of monthly petty cash fund reconciliations. Submits petty cash fund replenishment request after reviewed for reimbursement. Submits request for establishment of new petty cash or change funds after appropriate review and signatures for set up.

4. Financial Operations - Leads the development, implementation and/or maintenance of one or more accounting systems in accordance with organization accounting policies and procedures. Prepares or review expenditures, financial journals and transfer of funds. Reviews general ledger and supporting ledger reconciliations. Reviews revenues, expenses and fund balances in assigned fund group and work with department personnel to resolve issues related to compliance or fund balance such as overdraft or surplus through the fiscal year.

Maintains current knowledge of fund accounting and legal pronouncements to provide best possible services to the campus community. Gathers and analyzes financial data in response to administrative inquiries. Prepares reports for management using the Query Data Base. Works with departmental personnel to analyze and interpret accounting data, general ledger activity, balances and related subjects.

5. Campus Support & Admin - Acts as advisor to unit or sub-units and may become actively involved, as required, to meet schedules and resolve problems.

6. Campus Training - Participates in the development and monitoring of policies and procedures for department or department operations. Works with the Treasury & Disbursements Director to develop and oversee delivery of Campus training in financial applications and online reports.



- Bachelor s degree in Accounting, Finance, or Business or related area and five years of progressively responsible related experience in accounting or 9 years equivalent experience / training- Required

- Master's Degree in Accounting, Finance, Business, or related discipline plus seven years of directly transferable experience in Accounting, Finance, or Business- Preferred

- Licenses Certified Public

Keywords: University of California - Merced, Merced , Treasury and A/P Supervisor (Accountant 4), Accounting, Auditing , Merced, California

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