Administrative Assistant (18-month Limited)
Company: University of California - Merced
Posted on: March 11, 2020
Administrative Assistant (18-month Limited)
Background check is required
The University of California, Merced, is the newest of the
University of California system's 10 campuses and the first
American research university built in the 21st century. With more
than 8,000 undergraduate and graduate students, UC Merced offers an
environment that combines a commitment to diversity, inclusion,
collaboration and professional development. With bachelor's,
master's and doctoral degree programs, strong research and academic
partnerships, and community involvement, the UC Merced campus is
continually evolving and requires talented, knowledgeable and
dynamic educators, researchers, management and staff.
Ranked among the best public universities in the nation by U.S.
News and World Report, UC Merced is uniquely equipped to provide
educational opportunities for highly qualified students from the
San Joaquin Valley and throughout California. The campus enjoys a
special connection with nearby Yosemite National Park, is on the
cutting edge of sustainability in construction and design, and
supports the economic development of Merced and the region.
In Fall 2016, UC Merced broke ground on a $1.3 billion
public-private partnership that is unprecedented in higher
education. The Merced 2020 Project will nearly double the physical
capacity of the campus by 2020, enhancing academic distinction,
student success and research excellence. In 2018, UC Merced opened
the Downtown Campus Center, a $33 million, three-story
administrative building located in the heart of Merced.
About the Position
Under general supervision, the Administrative Assistant for the
General Education Program works on operational and procedural
assignments that are moderately difficult, requiring judgment in
resolving procedural issues. Makes recommendations to implement or
improve processes and/or procedures. Works on various tasks ranging
in complexity as assigned by management.
Task Management. Examples may include working with senate faculty
for tracking action items from multiple committees from beginning
to end, office tasks from beginning to end, calendar management,
and filing. Manages General Education Program process and training
calendar, which may require negotiating time and place. May also
include creating systems for tracking processes.
Prepares reports and statistics based on information compiled from
various sources to help General Education Program in decision
making. Oral and written communication through various applied
means, including use of proper grammar, punctuation, spelling and
standard business formats. For example, applies standard office
software programs, updates and maintains the General Education Web
pages using basic knowledge of web editing tools. Prepares
responses to routine correspondence by answering the General
Education Program email account, phone lines, creating memos, and
taking committee meeting minutes. Other examples may include
developing filing systems, internal mailing processes and
procedures. Prepares responses to routine correspondence.
Budgetary. Prepares purchase orders by researching and recommending
vendors/prices/equipment and may identify substitutes. may obtain
sourcing and pricing information. Responsible for all aspects of
the low value procurement process. Verify FAU accuracy, review
order, enter information in online procurement system, communicate
relevant information to requestor, log and track orders, follow-up
on delivery of items, confirm processing is done timely, process
change orders or request expense transfers as needed, accurately
upload information to electronic filing system. Assists in
preparing budget for General Education Program proposals, monitors
expenses, and transfers funds. Makes travel arrangements,
negotiating with hotels, et cetera. for best logistical
arrangements for rooms.
Coordination. Coordinates various tasks and responsibilities across
multiple units from beginning to end. May include coordinating
student staff, staff from various units and faculty on software
utilization and training. May include event planning including
working closely with supervisor to coordinate various new and
ongoing events and projects. Utilizes teamwork and positive
interpersonal skills. Examples may include, overseeing
administrative and logistical arrangements for General Education
Program meetings, consultant, and stakeholder meetings; and
coordination with staff across multiple units, with limited
direction. Also may include determining and coordinating special
room and equipment needs. Attending to various coordination needs
of the program with little direction.
Other duties as assigned, as related to the General Education
High School Diploma, General Equivalency Degree (GED), or High
School Equivalency Diploma (HSED) or equivalent, and three (3)
years administrative/clerical work experience, or the equivalent
years of work experience which have led to the development of the
skills, knowledge, and abilities essential to the successful
performance of the duties assigned to the position is required.
Bachelor's degree or equivalent experience preferred.
Working knowledge in administrative procedures and processes
including word processing, spreadsheet and database
Requires excellent verbal and written communication skills,
including use of proper grammar, punctuation, spelling and standard
business formats, active listening, critical thinking,
multi-tasking and time management skills.
Direct knowledge of University of California policies and
Ability to learn organization-specific and other computer
Skills to analyze information and learn to synthesize large amounts
of data with strong attention to detail.
Ability to use sound judgement in responding to issues and
Ability to use discretion and maintain all confidentiality.
Click on the link below to use our new on-line application
If you do not have internet access you may mail your application,
resume, and cover letter to: University of California, Merced, 5200
North Lake Rd., Merced CA 95343. Please list the job number on the
The University of California is an Equal Employment
Opportunity/Affirmative Action employer and invites applications
from all qualified applicants, including women, minorities,
veterans, and individual with disabilities, who will enrich the
teaching, research and public service missions of the university.
All qualified applicants will be considered for employment without
regard to race, color, religion, sex, sexual orientation, gender
identity, national origin, disability, age or protected veteran
status. For the complete University of California nondiscrimination
and affirmative action policy, see: UC Nondiscrimination &
Affirmative Action Policy:
As of January 1, 2014 the University of California, Merced will be
a smoke and tobacco free workplace. Information and the Smoke and
Tobacco Free policy is available at
E-Verify: Effective September 8, 2009, all employers who receive
Federal contracts and grants are required to comply with E-Verify,
an Internet-based system operated by the Department of Homeland
Security (DHS) in partnership with the Social Security
Administration (SSA). E-Verify electronically verifies employment
eligibility by comparing information provided on the I-9 form to
records in the DHS and
Keywords: University of California - Merced, Merced , Administrative Assistant (18-month Limited), Administration, Clerical , Merced, California
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