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Administrative Assistant - Facilities

Company: Golden Valley Health Centers
Location: Atwater
Posted on: May 13, 2022

Job Description:

Job Description The Administrative Assistant - Facilities Coordinator is responsible for providing support to the Director of Facilities and the Facilities Department. The Coordinator is the first point of contact for internal and external customers seeking assistance from the department. Responsibilities include: oversight of daily office operations and maintenance of department records. Under the supervision of the Director of Facilities, the Coordinator will coordinate and schedule all outside contractors, including maintenance of contracts and coordinating project activities. Schedule is Monday --- Friday, 8:00am --- 4:30pm Essential Duties and Responsibilities Assist the Director of Facilities in all aspects of project implementation as needed Manage the Security access-control database in conjunction with the Security Coordinator Represent the Department in inter-departmental meetings as needed Coordinate all department activities, provide work project direction Maintain and update department policies and processes. Maintain department files, information, and contact lists Assist Director in locating suppliers and materials --- research as needed Prepare RFPs, bid information and other contract documents Prepare internal documents and coordinate support of events supported by the department Provide administrative support to the Director and department as needed Additional duties as assigned. Min Qualifications Knowledge of Federal, State, and regulatory compliance requirements related to facilities and health care (OSHA, TJC, EOC). Requires: strong written and verbal communication skills; knowledge of Microsoft Office Suite including Excel, Outlook, Word, Power Point, and Visio; excellent interpersonal skills, professional demeanor and ability to work in a fast-paced, team environment. Must be detail oriented and able to manage multiple projects and competing priorities. Physical demands The employee must occasionally lift and/or move up 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Must have high manual dexterity and able to lift/reach above shoulder Work Environment The noise level in the work environment is usually moderate. Requires indoor and outdoor work. Education/Experience Requirements High School Diploma or equivalent required. Associates Degree or Certificate in related field preferred. Minimum 3 years--- administrative support required. Experience in Facilities and Healthcare environment preferred. Must have Valid CA Driver---s License, acceptable driving history and proof of liability insurance. Company Description Golden Valley Health Centers is a Federally Qualified Health Center. With over 1,050 employees in 42 clinics and 12 dental centers serving a diverse population, we provide health care services to anyone, regardless of their ability to pay. Just a short drive from beautiful Yosemite National Park and a two hour drive from the Bay Area, GVHC is located in Central California. Affordable cost of living, access to national parks and outdoor activities, quality educational opportunities, and friendly neighbors are just a few of the reasons that make Central California a great place to call home. We offer generous benefits, competitive compensation package, and tremendous growth opportunities Come grow with us

Keywords: Golden Valley Health Centers, Merced , Administrative Assistant - Facilities, Administration, Clerical , Atwater, California

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