Secretary (Warden's Secretary)

Company: Department Of Justice
Location: Atwater
Posted on: November 23, 2022

Job Description:

Summary



Why work for the Federal Bureau of Prisons?



You can have a meaningful career with an agency that truly values a diverse workforce. You will find a diverse workforce employed from entry level jobs to senior management positions. We protect public safety by ensuring federal offenders serve their sentences of imprisonment in facilities that are safe, humane, and provide reentry programming. Employees at correctional facilities perform correctional work regardless of their specific occupation.



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Overview



* Accepting applications

* Open & closing dates



11/03/2022 to 11/28/2022





* Salary



$50,704 - $67,712 per year





* Pay scale & grade



GL 07 - 08





* Help



Location



1 vacancy in the following location:



* Atwater, CA 1 vacancy









* Remote job



No





* Telework eligible



No





* Travel Required



Occasional travel - Travel may be required for training and/or work related issues.





* Relocation expenses reimbursed



No





* Appointment type



Permanent -





* Work schedule



Full-time -





* Service



Competitive





* Promotion potential



08





* Job family (Series)



0318 Secretary





* Supervisory status



No





* Security clearance



Other





* Drug test



Yes





* Announcement number



ATW-2023-0007





* Control number



687477900







Help



This job is open to



* Internal to an agency



Current federal employees of this agency.





* Career transition (CTAP, ICTAP, RPL)



Federal employees who meet the definition of a "surplus" or "displaced" employee.







Clarification from the agency



* BOP Employees nationwide --- DOJ Surplus and Displaced (CTAP) Employees in the local commuting area. --- Duty Location: USP Atwater, CA --- Note: A retention incentive up to 14% may be offered to selectee(s) who meet the criteria for retention incentive.



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Duties



Receives all visitors and incoming calls to the Warden.



Screens calls and visitors to determine those requiring the Warden's attention and referring others to the appropriate department.



Obtains and provides background information through the use of electronic communication or Bureau of Prisons policy to assist in handling those calls that require the Warden's attention.



Resolves and/or assists in resolving a variety of concerns by staff and/or visitors.



Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.



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Requirements



Conditions of Employment



* U.S. Citizenship is Required.

* See Special Conditions of Employment Section.



The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP eligibility, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: Click Here



Qualifications



To be considered for the position, you must meet the following qualification requirements:



Education:



GL-07 and GL-08: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.



OR



Experience:



GL-07 and GL-08: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.



Some examples of this qualifying experience are:



GL-07:



* Experience reviewing incoming correspondence and reports and routing to the appropriate staff member or supervisor for action. Reviewing outgoing correspondence and reports for content, grammatical accuracy and conformance to established standards.

* Experience screening and referring telephone calls and visitors to staff members or supervisors, scheduling appointments and making commitments for supervisor, making travel and conference arrangements.

* Experience responding to fluctuating workloads and advising individuals on clerical and administrative procedures.

* Experience handling requests for information and resolving problems, meeting and dealing with all levels of government, private sector and/or the public.



GL-08:



* Experience screening telephone calls and visitors to the office, referring to staff members and forwarding to the supervisor only those calls or visitors requiring that person's attention. Scheduling appointments and making commitments for the supervisor to attend meetings, luncheons, etc, without prior approval.

* Experience reading all incoming correspondence, determining proper action, at times preparing answers before referring to the supervisor. Reviewing outgoing correspondence and reports prepared by professional employees in the organization, ensuring proper format, mathematical correctness, correct grammatical content, and ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy.

* Experience explaining non-technical policies and procedures promulgated by the office after obtaining clarification from source, making recommendations and decisions in establishing priorities among actions on administrative matters requested by various employees or organizations.

* Experience managing an office budget, taking and distributing minutes of meetings, instructing and assists other secretaries on procedural matters such as the correct procedures to follow in preparing correspondence and preparing correspondence for the supervisor's signature.



If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.



Your eligibility for consideration will be based on your responses to the questions in the application.



Education



See Qualifications Section for education requirements, if applicable.



ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here.



Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications



If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.



Additional information



This position IS NOT included in the bargaining unit.



In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution.



The representative rate for this position is $57,805 per annum ($27.70 per hour).



Special Conditions of Employment Section:



Appointment is subject to satisfactory completion of a urinalysis, physical, and background investigation. All applicants are subject to National Crime Information Center (NCIC) and credit checks.



All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.



The Core Value Assessment (CVA) is an in-person assessment that must be facilitated at a Bureau of Prisons Human Resource Servicing office. On the day of the scheduled interview, a CVA will be administered. The applicant assessment must be completed within a 70 minute time period and a passing score must be obtained. Further employment consideration will not be extended if the applicant fails to complete the examination or fails to achieve a passing score. Note: The Core Value Assessment will not be administered to current BOP employees.



Successful completion of the "Introduction to Correctional Techniques," three-week training course at Glynco, Georgia is required.



The addresses listed on the USAJOBS account/resume must be the primary residence at the time of application. You may be required to provide proof of residence.



Additional selections may be made if vacancies occur within the life of the certificate.



Note: A retention incentive up to 14% may be offered to selectee(s) who meet the criteria for retention incentive.



As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.



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* Benefits



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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.



Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.







How You Will Be Evaluated



You will be evaluated for this job based on how well you meet the qualifications above.



If your composite score exceeds the average score for this job, your resume and supporting documentation will be compared to your online assessment questionnaire responses and utilized to determine whether you meet the job qualifications listed in this announcement. If you rate yourself higher than what is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.



There are several parts of the application process that affect the overall evaluation of your application:



* Your resume, which is part of your USAJOBS profile;

* Your responses to the eligibility questions;

* Your responses to the online assessment questionnaire;

* Your supporting documentation, if required.



Time-in-Grade: Federal employees must meet time-in-grade requirements for consideration. You must meet all qualification requirements upon the closing date of this announcement.



If you applied to more than one grade level, BE ADVISED that you may be selected at ANY grade level for which you applied and are found qualified (i.e., if the job is announced at the 9/11 grade levels and you apply for the GS/GL-9 and the GS-11, and you are found qualified at BOTH grade levels, you may be selected at either grade level).



What Competencies/Knowledge, Skills and Abilities are Required for this Position?



The following Competencies/Knowledge, Skills and Abilities (KSA's) are required:



GL-07 and GL-08:



* Ability to communicate orally.

* Ability to communicate in writing.

* Ability to organize the workflow of clerical and administrative support functions.

* Ability to work with data on a computer.



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Keywords: Department Of Justice, Merced , Secretary (Warden's Secretary), Administration, Clerical , Atwater, California