Administrative Assistant

Company: Robert Half
Location: Woodbridge
Posted on: January 28, 2026

Job Description:

Job Description Job Description We are looking for a detail-oriented Administrative Assistant to join our team. This long-term contract position offers a hybrid work schedule, combining onsite and remote work. The role involves providing extensive administrative support across multiple teams, ensuring smooth operations and efficient coordination within the department. Responsibilities: • Coordinate bi-weekly payroll processing for hourly employees, ensuring accuracy and adherence to pay schedules. • Develop and maintain monthly desk schedules and calendars for team operations. • Create and manage work schedules for hourly employees to meet departmental needs. • Send out agency interest forms and maintain updated records in Salesforce during placement processes. • Track and update practicum placement documentation, including Employment Based Agreements and Affiliation Agreements. • Organize and maintain statistical data after each semester, ensuring records are updated. • Prepare training documents, payment memos, and materials for technical assistance programs. • Facilitate the distribution of certificates, track attendance, and manage program procedures. • Communicate with program participants using prepared templates and assist in developing outreach materials. • Support purchasing and documentation processes for training initiatives. • Proficiency in managing sensitive and confidential information with discretion. • Intermediate to advanced skills in software tools such as Canvas, Salesforce, Zoom, Microsoft Excel, Microsoft Word, and Microsoft Outlook. • Strong organizational and multitasking abilities to handle diverse administrative tasks. • Excellent communication skills for interacting with team members and program participants. • Ability to maintain accurate records and update systems with precision. • Experience in scheduling and coordinating payroll processes. • Familiarity with creating and maintaining documentation for training and placement programs. • Capable of tracking attendance and preparing statistical data effectively.

Keywords: Robert Half, Merced , Administrative Assistant, Administration, Clerical , Woodbridge, California