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Administrative Assistant III (Internal Only)

Company: University of California - Merced
Location: Merced
Posted on: August 4, 2019

Job Description:

Administrative Assistant III (Internal Only)

Job Category:



Physical Operations, Planning & Development

Position Code:




Closing Date:



$24.42 Hourly



Background check:

Background check is required


The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With nearly 8,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design, and supports the economic development of Merced and the region.

In Fall 2016, UC Merced broke ground on a $1.3 billion public-private partnership that is unprecedented in higher education. The Merced 2020 Project will nearly double the physical capacity of the campus by 2020, enhancing academic distinction, student success and research excellence. In 2018, UC Merced opened the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

As a member of the Physical Operations, Planning & Development (POPD) administrative team, the incumbent provides support to multiple technical departments with a focus on the Sustainability, Space Planning & Analysis, and Physical and Environmental Planning groups. Under direction, works on a wide variety of operational assignments that require the exercise of considerable discretion and independent judgement. Assignments will frequently require originality in applying standard administrative guides to novel and non-routine situations and problems to achieve departments' goals in conformance with University policies. Position reports directly to the Chief of Staff of the Vice Chancellor - Chief Operating Officer and, in the absence of the Executive Assistant to the VCCOO, provides backup support to Executive Leadership.

Key Responsibilities:

Responsible for fulfilling tasks that require discretion, independent judgement, and an in depth understanding of each department. Functions as the administrative and calendaring support person for multiple Department Heads within POPD and applies limited technical knowledge of each department's mission and scope of services to provide accurate information to internal and external stakeholders, including regulatory agencies. Independent responsibility for the full range of administrative functions for a department/unit or program. This type of responsibility encompasses the determination of procedures, methods and policy applications as well as long-range planning for clerical/administrative needs of the department/unit or program.

Provides support at meetings (e.g. retreats, leadership meetings and offsite meetings) including setup, handouts, catering logistics, and note taking. Schedules the use of conference rooms and other related equipment for executive meetings. Perform and coordinate entire project or major components of a project or function. Coordinates logistics, vendors and materials for large, complex conferences, meetings, and projects. Functions with a high degree of diplomacy, discretion, and confidentiality. Makes high level contacts of a sensitive nature, internally and externally. Works on sensitive issues, priorities, protocol, etc. Works with department management to update/review/revise department websites to better communicate organization's mission, requiring knowledge of the departments' objectives


High school diploma and 5 years of related experience required.

Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications required.

Excellent verbal and written communication skills, active listening, critical thinking, multi-task and time management skills required.

Interpersonal and work leadership skills to provide guidance to other nonexempt personnel required.

To Apply:

Click on the link below to use our new on-line application system.

If you do not have internet access you may mail your application, resume, and cover letter to: University of California, Merced, 5200 North Lake Rd., Merced CA 95343. Please list the job number on the subject line.

Apply Online

The University of California is an Equal Employment Opportunity/Affirmative Action employer and invites applications from all qualified applicants, including women, minorities, veterans, and individual with disabilities, who will enrich the teaching, research and public service missions of the university. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy:

As of January 1, 2014 the University of California, Merced will be a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at

E-Verify: Effective September 8, 2009, all employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information

For information on the comprehensive benefits package offered by the University of California visit:

Keywords: University of California - Merced, Merced , Administrative Assistant III (Internal Only), Administration, Clerical , Merced, California

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