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Administrative Assistant III

Company: University of California - Merced
Location: Merced
Posted on: October 3, 2019

Job Description:

Administrative Assistant III

Job Category:

Administrative/Clerical

Unit:

External Relations

Position Code:

SSER8595C

Status:

Open/Reviewing

Closing Date:

10/10/2019

Salary:

$24.42 hourly

Location:

DCC - Downtown Campus Center



Background check:

Background check is required



Description:


The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With nearly 8,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design, and supports the economic development of Merced and the region.

In Fall 2016, UC Merced broke ground on a $1.3 billion public-private partnership that is unprecedented in higher education. The Merced 2020 Project will nearly double the physical capacity of the campus by 2020, enhancing academic distinction, student success and research excellence. In 2018, UC Merced opened the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

About the Job:

The Administrative Assistant is responsible for all administrative aspects for the External Relations' leadership team. The incumbent determines the administrative and operational procedures, selection of methods for performing the administrative responsibilities. Prepares reports, writes drafts, makes recommendations and participates in long-range planning for clerical/administrative needs within the overall goals of External Relations.

Schedules, coordinates campus visits and meetings for donors and other external stakeholders, invites internal participants and prepares briefing information on the purpose and goals of the visit, handles logistics involving multiple parties, receiving limited direction. Determines special room and equipment needs. Responds to last-minute stakeholder requests and changes, such as additional guests or parking needs; reschedules with tact when cancellations arise.



Qualifications:

High School Diploma and 3 years of directly related experience in records management and maintenance; Bachelor's Degree is preferred.

Working knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.

Requires excellent verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.

Strong skills in analysis and complex problem-solving.

Experience managing a highly complex and dynamic calendar and making travel arrangements.

Ability to use independent judgement in responding to issues and concerns that arise.

Ability to use high-level discretion and maintain a high level of confidentiality.

Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies; both verbally and in writing.

Strong attention to detail. Excellent organizational, analytical, prioritization, and interpersonal skills. Ability to multi-task with demanding time frames.

Flexibility and adaptability in work schedule. Must be available to work occasional nights and weekends.

Preferred Qualifications:

Bachelor s Degree.

Experience with Raiser's Edge database and UC Merced programs.

Experience working with a foundation or non-profit board.



To Apply:

Click on the link below to use our new on-line application system.

If you do not have internet access you may mail your application, resume, and cover letter to: University of California, Merced, 5200 North Lake Rd., Merced CA 95343. Please list the job number on the subject line.

Apply Online





The University of California is an Equal Employment Opportunity/Affirmative Action employer and invites applications from all qualified applicants, including women, minorities, veterans, and individual with disabilities, who will enrich the teaching, research and public service missions of the university. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy: https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction

As of January 1, 2014 the University of California, Merced will be a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at
http://smokefree.ucmerced.edu

E-Verify: Effective September 8, 2009, all employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information

For information on the comprehensive benefits package offered by the University of California visit:
http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

Keywords: University of California - Merced, Merced , Administrative Assistant III, Administration, Clerical , Merced, California

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