Administrative Assistant III
Company: University of California - Merced
Posted on: October 3, 2019
Administrative Assistant III
DCC - Downtown Campus Center
Background check is required
The University of California, Merced, is the newest of the
University of California system's 10 campuses and the first
American research university built in the 21st century. With nearly
8,000 undergraduate and graduate students, UC Merced offers an
environment that combines a commitment to diversity, inclusion,
collaboration and professional development. With bachelor's,
master's and doctoral degree programs, strong research and academic
partnerships, and community involvement, the UC Merced campus is
continually evolving and requires talented, knowledgeable and
dynamic educators, researchers, management and staff.
Ranked among the best public universities in the nation by U.S.
News and World Report, UC Merced is uniquely equipped to provide
educational opportunities highly qualified students from the San
Joaquin Valley and throughout California. The campus enjoys a
special connection with nearby Yosemite National Park, is on the
cutting edge of sustainability in construction and design, and
supports the economic development of Merced and the region.
In Fall 2016, UC Merced broke ground on a $1.3 billion
public-private partnership that is unprecedented in higher
education. The Merced 2020 Project will nearly double the physical
capacity of the campus by 2020, enhancing academic distinction,
student success and research excellence. In 2018, UC Merced opened
the Downtown Campus Center, a $33 million, three-story
administrative building located in the heart of Merced.
About the Job:
The Administrative Assistant is responsible for all administrative
aspects for the External Relations' leadership team. The incumbent
determines the administrative and operational procedures, selection
of methods for performing the administrative responsibilities.
Prepares reports, writes drafts, makes recommendations and
participates in long-range planning for clerical/administrative
needs within the overall goals of External Relations.
Schedules, coordinates campus visits and meetings for donors and
other external stakeholders, invites internal participants and
prepares briefing information on the purpose and goals of the
visit, handles logistics involving multiple parties, receiving
limited direction. Determines special room and equipment needs.
Responds to last-minute stakeholder requests and changes, such as
additional guests or parking needs; reschedules with tact when
High School Diploma and 3 years of directly related experience in
records management and maintenance; Bachelor's Degree is
Working knowledge in administrative procedures and processes
including word processing, spreadsheet and database
Requires excellent verbal and written communication skills, active
listening, critical thinking, multi-task and time management
Strong skills in analysis and complex problem-solving.
Experience managing a highly complex and dynamic calendar and
making travel arrangements.
Ability to use independent judgement in responding to issues and
concerns that arise.
Ability to use high-level discretion and maintain a high level of
Strong skills to communicate effectively with all levels of staff,
faculty, alumni/donors, students and external constituencies; both
verbally and in writing.
Strong attention to detail. Excellent organizational, analytical,
prioritization, and interpersonal skills. Ability to multi-task
with demanding time frames.
Flexibility and adaptability in work schedule. Must be available to
work occasional nights and weekends.
Bachelor s Degree.
Experience with Raiser's Edge database and UC Merced programs.
Experience working with a foundation or non-profit board.
Click on the link below to use our new on-line application
If you do not have internet access you may mail your application,
resume, and cover letter to: University of California, Merced, 5200
North Lake Rd., Merced CA 95343. Please list the job number on the
The University of California is an Equal Employment
Opportunity/Affirmative Action employer and invites applications
from all qualified applicants, including women, minorities,
veterans, and individual with disabilities, who will enrich the
teaching, research and public service missions of the university.
All qualified applicants will be considered for employment without
regard to race, color, religion, sex, sexual orientation, gender
identity, national origin, disability, age or protected veteran
status. For the complete University of California nondiscrimination
and affirmative action policy, see: UC Nondiscrimination &
Affirmative Action Policy:
As of January 1, 2014 the University of California, Merced will be
a smoke and tobacco free workplace. Information and the Smoke and
Tobacco Free policy is available at
E-Verify: Effective September 8, 2009, all employers who receive
Federal contracts and grants are required to comply with E-Verify,
an Internet-based system operated by the Department of Homeland
Security (DHS) in partnership with the Social Security
Administration (SSA). E-Verify electronically verifies employment
eligibility by comparing information provided on the I-9 form to
records in the DHS and SSA databases. Certain positions funded by
federal contracts/subcontracts requires UC Merced to notify job
applicants that an E-Verify check will be conducted and the
successful candidate must pass the E-Verify check.
For information on the comprehensive benefits package offered by
the University of California visit:
Keywords: University of California - Merced, Merced , Administrative Assistant III, Administration, Clerical , Merced, California
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