Accountant 4 (Payroll)
Company: University of California - Merced
Posted on: October 1, 2019
Accountant 4 (Payroll)
Business and Financial Services
DCC - Downtown Campus Center
Background check and fingerprinting may be required
The University of California, Merced, is a public, land-grant
institution created to serve the communities of the San Joaquin
Valley, the State of California, the nation and the world through
excellence in education, research and public service.
These principles reflect our ongoing efforts to increase access and
inclusion and to create a community that nurtures lifelong learning
and growth for all of its members. We encourage every member of the
UC Merced community to join us in our collective pursuit of these
We recognize and celebrate the identities, values and beliefs of
We affirm the inherent dignity and value of every person while
cultivating a campus climate rooted in mutual respect and
We uphold the right to freedom of expression and encourage a
culture of dialogue, understanding, and civility in all
interactions. We seek to create a campus where a rich tapestry of
ideas is shared, collaboration is embraced, and innovation is
We pursue excellence in teaching and learning through contributions
from all community members fostering a culture of open
We promote opportunities for active participation and leadership in
We champion civic engagement, environmental stewardship, research
and teaching that connect theory and practice to learning and
We take pride in building, sustaining and sharing a culture that is
founded on these principles of unity and respect
ABOUT THE JOB
Uses advanced accounting concepts and organizational objectives to
resolve highly complex issues. Regularly works on highly complex
accounting assignments that are of diverse scope requiring analysis
of identifiable factors using multiple accounting and financial
sources. Demonstrates good judgment in selecting methods and
techniques for obtaining solutions, completing analysis and
developing recommendations. Normally receives little instruction on
day-to-day work, with general instructions provided on new or
unique accounting assignments. Interacts with senior internal and
external contacts on matters of some significance to the accounting
1) UC Path Review all reports received from UCPath & UCLA Financial
System to ensure accounting accuracy and reporting in the financial
system. Perform monthly reconciliations between UCPath and the
general ledger identifying and resolving any out-of-balances. Work
with UCLA and UCPath to make appropriate corrections and process
necessary journals. Prepare responding journals received from UCOP
for UC Merced activity and assessments and prepare campus journals
as necessary. Coordinate with our campus partners to ensure the
necessary corrections are put in place for transactions redirecting
to suspense by monitoring UCPath Suspense accounts. Support and
respond to questions from departments, coordinating resolution of
issues involving other departments or functions or reporting needs.
Review and address any needs for reports from UCPath data that have
not been created. Provide support and guidance for preparing UCPath
Cognos reports by understanding the UCPath table and payroll
information. Working with HRPC and departments, update financial
statement chart fields as necessary to ensure payroll transactions
can be processed through UCPath. Create and review desk procedures
2) Payroll Related Activity & Reconciliations Perform all tasks
associated with Consolidated Benefit Rate (CBR), General,
Automobile, Employment Liability (GAEL), Compensated Absences, and
Vacation accruals. Maintain CBR rates by reviewing assessments
quarterly to plan for future CBR employee group rate adjustments
and respond to campus inquiries from administrative and research
staff. Complete CBR mitigation for Sponsored Projects to review
severely impacted grants with the implementation of the CBR rate.
Complete monthly reconciliation of CBR totals to actuals based on
reports from UCOP and process all journals required. Annually,
establish campus Department GAEL rates and submit to UCPath.
Complete monthly review of GAEL rates to ensure posting to correct
account for grant activity and process journals as necessary.
Process journals monthly to respond to UCOP charges for GAEL.
Reconcile GAEL account monthly. Compensated Absences and Vacation
Accruals - Coordinate with the Office of the President and internal
business partners to review and process related journals and
reconciliations in preparation for fiscal year closing
requirements. Reconcile vacation leave assessments quarterly to
monitor vacation usage assessments and update Vacation Accrual rate
as needed. Coordinate with the Office of the President and internal
business partners to review and maintain rates as necessary.
Establish/adjust rates as necessary for payroll activity. Create
and review desk procedures as necessary. 10% Facilities and
Administrative Cost Rates Understand all policies, guidelines, and
federal government requirements for the Facilities & Administrative
Cost rates. Prepare/update and submit UC Merced s Indirect Cost
Rate proposal and University Disclosure Statement as required per
the Federal Government. Interact/participate in reviews/meetings
with UC Merced Research and Federal Cognizant agency for rates and
submissions as necessary. Review and analyze financial expenditure
data to maintain cost pool and base data used to calculate the
campus indirect cost rate. Audit and review of overhead costs and
reconciliation to rates. Perform trend and projection analysis for
future rates and trends in research spending.
3) Financial Management - General Accounting Applies advanced
accounting concepts to perform highly complex technical analysis.
Provides general guidance and support to campus partners related to
appropriate accounting principles and polices. Serves as back up
for general departmental training. Understands the Financial System
and fund accounting principles to post journals and perform reviews
and reconciliations. Provides support with other departmental tasks
and duties as assigned.
- Bachelor's degree in Accounting, Finance, Business or related
area AND five (5) years of progressively responsible related
experience or equivalent training and experience.
- Master of Business Administration or related advanced degree AND
at least three (3) years of progressively responsible related
- Advanced knowledge of accounting function.
- Ability to extract, verify, and compile accounting information
from multiple sources to complete work assignments.
- Advanced ability to effectively present complex accounting and
finance related information verbally and in writing.
- Advance experience using financial transactions and systems, as
well as related policy, accounting, and unique regulatory
- Advanced knowledge of common desktop / web applications.
- Advanced knowledge of analytical procedures used in accounting
project of complex scope.
- Understanding of the interrelationship between procedures and
- Ability to perform fund and account reconciliations.
- Ability to consult with internal clients as a subject matter
expert in the related tasks associated with this position. Ability
to master the related technology, tools and systems (Cognos,
UCPath, PeopleSoft, etc.), associated with this position.
- Highly skilled in Microsoft Office tools and applications.
Keywords: University of California - Merced, Merced , Accountant 4 (Payroll), Human Resources , Merced, California
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