Department Specialist

Company: University of California - Merced
Location: Merced
Posted on: January 12, 2020

Job Description:

Department Specialist

Job Category:

Administrative/Clerical

Unit:

School of Engineering

Position Code:

SENG9296A

Status:

Open

Closing Date:

01/15/2020

Salary:

$21.49 Hourly

Location:

Merced



Background check:

Background check is required



Description:


The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With nearly 8,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design, and supports the economic development of Merced and the region.

In Fall 2016, UC Merced broke ground on a $1.3 billion public-private partnership that is unprecedented in higher education. The Merced 2020 Project will nearly double the physical capacity of the campus by 2020, enhancing academic distinction, student success and research excellence. In 2018, UC Merced opened the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

About the Job:

The Department Specialist (DS) reports directly to the School of Engineering Dean's Office, specifically to the Executive Assistant Dean (EAD) of Personnel, Finance and Administration function unit. This position will provide general administrative support to the department chairs in executing their departmental responsibilities. The Departmental Specialist will provide both logistical and general project management support to the Chairs. The designated department chairs, in consultation with DS supervisor under the EAD's Admin function unit, will assign tasks and duties to the DS varying in scope and complexity. The DS will provide support to multiple department chairs in administering department activities.

Key Responsibilities:
Communications Support. The DS Communicates (by email, in-person or phone) daily with staff in the School's Personnel, Instructional Lab, Graduate and Undergraduate and Financial Services Office.
Clerical and Record-keeping. In consultation with the School s Admin Unit, the DS will provide administrative duties as assigned by the department chair which may include managing department records and compiling provided information/data into reports.
Planning and Logistics. Provide necessary clerical support to department chairs in relation to the following areas: scheduling room and parking reservations, other on-campus arrangements.
Financial / Administrative tasks. At the direction of the School s Finance and Business Admin unit, the DS will assist in the preparation of monthly financial expense reports, staffing reconciliation on the general operational budgets, account reconciliation on the general ops, gift, temp academic support (Instruction) and course fee accounts as well as other misc. accounts.

*This position is union represented by CX-Clerical & Allied Services.



Qualifications:

High School Diploma, General Equivalency Degree (GED), or High School Equivalency Diploma (HSED) or equivalent, and three (3) years administrative/clerical work experience, or the equivalent years of work experience which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required.

Bachelor's Degree, preferred.
Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.

Requires good verbal and written communication skills, active listening, critical thinking, and multi-tasking and time management skills.

Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.



To Apply:

Click on the link below to use our new on-line application system.

If you do not have internet access you may mail your application, resume, and cover letter to: University of California, Merced, 5200 North Lake Rd., Merced CA 95343. Please list the job number on the subject line.

Apply Online





The University of California is an Equal Employment Opportunity/Affirmative Action employer and invites applications from all qualified applicants, including women, minorities, veterans, and individual with disabilities, who will enrich the teaching, research and public service missions of the university. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy: https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction

As of January 1, 2014 the University of California, Merced will be a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at
http://smokefree.ucmerced.edu

E-Verify: Effective September 8, 2009, all employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information

For information on the comprehensive benefits package offered by the University of California visit:
http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

Keywords: University of California - Merced, Merced , Department Specialist, Other , Merced, California