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Chief Deputy Board Clerk

Company: County of Merced
Location: Merced
Posted on: January 12, 2021

Job Description:

Examples of Duties Benefits Supplemental Questions Duties may include, but are not limited to, the following: * Plans, organizes, supervises and reviews the work of subordinates engaged in recording proceedings of Board of Supervisor's meetings, preparing minutes and public notices of meetings and actions, processing approved items for recording, distribution and filing, maintaining files and records of Board actions, providing secretarial services to appeal boards.* Directs staff in review of documents to be placed on Board agenda, checking for proper wording, identifying types of actions required such as minute orders, resolutions or ordinances.* May review contracts, fiscal information and action items submitted for Board of Supervisors' agendas to ensure the necessary information is complete and accurate.* Promote an effective working relationship with departments and act as a liaison, making recommendations on agenda items and providing guidance and training on board agenda workflow and process.* Classifies by category the business to be transacted and determines proper placement on the agenda.* Works with the Board of Supervisors on processing applications and appointments to Boards, Committees and Commissions.* Facilitates Conflict of Interest Code and act as filing officer for Statements of Economic Interest filings for the Board of Supervisors and designated staff.* Serves as Filing Officer/Filing Official in accordance with Fair Political Practices Commission regulations.* Creates and administers departmental budget, responsible for monitoring expenditures and making necessary adjustments.* Research and respond to the most sensitive and complex complaints.* Represents the Department with the public, community organizations and other government agencies.* Reviews and analyzes existing and pending legislation for impacts to the County.* Directs and leads the Official Records Program including policy retention, scanning, indexing and maintenance of the electronic document management system.* Conducts research and advises Board members on procedural matters, office functions and status of items.* Selects, trains, supervises and evaluates the workload and functions of Board staff.* Provides direction and works with property owners and legal representatives regarding applications and preparations for assessment appeals hearings.* Oversees the receipt and maintenance of information regarding claims for damages and summons against the County.* Insures proper preparation and publication of legal notices, notifying the public of impending actions and those taken by the Board. Minimum Qualifications: Experience: Five (5) years of increasingly responsible analytical or administrative support experience, involving frequent public contact, including at least three (3) years of experience in a position working directly with contracts, legal forms, or agenda process of a major board or commission. Education: Equivalent to graduation from a four (4) year college or university in public or business administration, political science, or related field. (A Master's Degree in Public or Business Administration may be substituted for two (2) years of the required experience or additional directly related experience may be substituted for the education on a year-for-year basis.) Essential Functions: ESSENTIAL FUNCTIONS * Operate a personal computer and other office equipment.* Communicate effectively with others in person and over the telephone.* Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions.* Meet deadlines under stressful conditions.* Resolve conflicts and respond appropriately to complaints.* Complete multiple priority projects with conflicting deadlines.* Establish, implement and achieve goals and objectives.* Proofreading and editing; establish and maintain filing systems.* Train, evaluate and supervise staff.* Maintain confidential information according to legal standards and/or County regulations.* Frequent use of depth perception, peripheral vision and color perception.* Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.* Occasionally kneel, bend, twist, squat, balance and crawl; occasionally lift and carry up to 40 pounds.* Frequent use of hand-eye coordination; normal dexterity, frequent holding and grasping.* Frequent use of data entry device including repetitive hand and arm motion.* Regular attendance is an essential function. Knowledge of: * Functions and operating procedures of the County Board of Supervisors.* Organization of County government and the functions of County departments.* Legal terminology and common forms and documents used in Board processing.* Filling, indexing, and cross-referencing methods; modern office methods, practices and procedures.* Budget preparation and expenditure control.* Principles of management, supervision, training, and work evaluation. Ability to: * Plan, organize, supervise, direct, and coordinate the work of staff assigned.* Perform a variety of complex support and administrative assistance assignments related to the Board of Supervisor's functions.* Prepare budget requests, control expenditures and clear, concise, accurate records and reports.* Interpret and apply a wide variety of laws, rules and policies.* Independently prepare and compose complex correspondence.* Deal tactfully and courteously with County staff, representatives of outside agencies, the press, and the general public when answering questions and inquiries and disseminating information about the Board of Supervisors functions, business, and actions* Establish and maintain cooperative working relationships.

Keywords: County of Merced, Merced , Chief Deputy Board Clerk, Other , Merced, California

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