Chief Deputy Board Clerk
Company: County of Merced
Location: Merced
Posted on: January 12, 2021
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Job Description:
Examples of Duties Benefits Supplemental Questions Duties may
include, but are not limited to, the following: * Plans, organizes,
supervises and reviews the work of subordinates engaged in
recording proceedings of Board of Supervisor's meetings, preparing
minutes and public notices of meetings and actions, processing
approved items for recording, distribution and filing, maintaining
files and records of Board actions, providing secretarial services
to appeal boards.* Directs staff in review of documents to be
placed on Board agenda, checking for proper wording, identifying
types of actions required such as minute orders, resolutions or
ordinances.* May review contracts, fiscal information and action
items submitted for Board of Supervisors' agendas to ensure the
necessary information is complete and accurate.* Promote an
effective working relationship with departments and act as a
liaison, making recommendations on agenda items and providing
guidance and training on board agenda workflow and process.*
Classifies by category the business to be transacted and determines
proper placement on the agenda.* Works with the Board of
Supervisors on processing applications and appointments to Boards,
Committees and Commissions.* Facilitates Conflict of Interest Code
and act as filing officer for Statements of Economic Interest
filings for the Board of Supervisors and designated staff.* Serves
as Filing Officer/Filing Official in accordance with Fair Political
Practices Commission regulations.* Creates and administers
departmental budget, responsible for monitoring expenditures and
making necessary adjustments.* Research and respond to the most
sensitive and complex complaints.* Represents the Department with
the public, community organizations and other government agencies.*
Reviews and analyzes existing and pending legislation for impacts
to the County.* Directs and leads the Official Records Program
including policy retention, scanning, indexing and maintenance of
the electronic document management system.* Conducts research and
advises Board members on procedural matters, office functions and
status of items.* Selects, trains, supervises and evaluates the
workload and functions of Board staff.* Provides direction and
works with property owners and legal representatives regarding
applications and preparations for assessment appeals hearings.*
Oversees the receipt and maintenance of information regarding
claims for damages and summons against the County.* Insures proper
preparation and publication of legal notices, notifying the public
of impending actions and those taken by the Board. Minimum
Qualifications: Experience: Five (5) years of increasingly
responsible analytical or administrative support experience,
involving frequent public contact, including at least three (3)
years of experience in a position working directly with contracts,
legal forms, or agenda process of a major board or commission.
Education: Equivalent to graduation from a four (4) year college or
university in public or business administration, political science,
or related field. (A Master's Degree in Public or Business
Administration may be substituted for two (2) years of the required
experience or additional directly related experience may be
substituted for the education on a year-for-year basis.) Essential
Functions: ESSENTIAL FUNCTIONS * Operate a personal computer and
other office equipment.* Communicate effectively with others in
person and over the telephone.* Analyze data, interpret policies,
procedures and regulations, develop appropriate conclusions.* Meet
deadlines under stressful conditions.* Resolve conflicts and
respond appropriately to complaints.* Complete multiple priority
projects with conflicting deadlines.* Establish, implement and
achieve goals and objectives.* Proofreading and editing; establish
and maintain filing systems.* Train, evaluate and supervise staff.*
Maintain confidential information according to legal standards
and/or County regulations.* Frequent use of depth perception,
peripheral vision and color perception.* Frequently lift, carry,
reach, push, pull, twist and manipulate large and small objects.*
Occasionally kneel, bend, twist, squat, balance and crawl;
occasionally lift and carry up to 40 pounds.* Frequent use of
hand-eye coordination; normal dexterity, frequent holding and
grasping.* Frequent use of data entry device including repetitive
hand and arm motion.* Regular attendance is an essential function.
Knowledge of: * Functions and operating procedures of the County
Board of Supervisors.* Organization of County government and the
functions of County departments.* Legal terminology and common
forms and documents used in Board processing.* Filling, indexing,
and cross-referencing methods; modern office methods, practices and
procedures.* Budget preparation and expenditure control.*
Principles of management, supervision, training, and work
evaluation. Ability to: * Plan, organize, supervise, direct, and
coordinate the work of staff assigned.* Perform a variety of
complex support and administrative assistance assignments related
to the Board of Supervisor's functions.* Prepare budget requests,
control expenditures and clear, concise, accurate records and
reports.* Interpret and apply a wide variety of laws, rules and
policies.* Independently prepare and compose complex
correspondence.* Deal tactfully and courteously with County staff,
representatives of outside agencies, the press, and the general
public when answering questions and inquiries and disseminating
information about the Board of Supervisors functions, business, and
actions* Establish and maintain cooperative working
relationships.
Keywords: County of Merced, Merced , Chief Deputy Board Clerk, Other , Merced, California
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