Office Assistant I/II - Extra-Help Office Assistant I/II
Company: County of Merced
Posted on: May 31, 2021
Examples of Duties Benefits Supplemental Questions
This recruitment is being established to obtain a current
eligible list for both full time and Extra-Help vacancies as they
occur in various departments. Extra-Help pay rate is up to a
maximum of $15.72 per hour. Extra-Help are not entitled to county
benefits and are limited to a maximum of 25 hours per week.
Duties may include, but are not limited to the following:
Assist the public in person or by telephone and obtains
information needed in order to determine appropriate action to be
Answer inquiries related to the department services, programs
and operations. Disperse relevant information and refer clients to
the appropriate personnel or location.
Explain proper use of forms and documents, screen and distribute
incoming mail, material, and letters.
Make appointments, screen and route incoming calls using a phone
console or routing equipment.
Maintain a variety of department personnel, financial, and
statistical files and records in accordance with prescribed
procedures and regulations.
Check and review a diversity of information for completeness and
accuracy, resolving discrepancies and errors.
Perform numerical, alphabetical, chronological and/or subject
matter filing, control logs, researches and assembles information
from different locations.
Compile and assemble information from various sources and
produces a variety of computer generated materials such as graphs,
letters, reports, and fiscal or statistical statements.
Proof read typewritten material for grammar, punctuation,
spelling, sentence structure, format, layout and clarity of
language. Verify completeness and accuracy of references and
identifies and corrects errors.
Compose letters in response to requests for general information,
ensuring the information provided is complete, accurate, and
consistent with prescribed forms, procedures and regulations.
Order supplies, monitor inventories, arrange for equipment
repair, and maintain property control records.
- Some positions may be required to be fluent in languages in
addition to English.
Minimum Qualifications: OFFICE ASSISTANT I
Experience and Education:
Any combination of experience and education which will provide
the desirable knowledge and abilities is qualifying.
OFFICE ASSISTANT II
One (1) year of full-time experience performing clerical work in
an office environment comparable to an Office Assistant I in Merced
Type at a corrected rate of 45 words per minute from clear
Essential Functions: ESSENTIAL FUNCTIONS
Operate a personal computer and other modern office
Communicate effectively with others in person, in writing, and
over the telephone.
Analyze data, interpret directions, procedures and regulations,
and develop appropriate responses.
Create correspondence, spreadsheets, and presentation materials
using various computer software programs.
Respond appropriately to situations.
Complete multiple priority projects with conflicting deadlines
and under stressful conditions.
Maintain confidential information in accordance with legal
standards and/or County regulations.
Frequent use of depth perception, peripheral vision and color
Frequently lift, carry, reach, push, pull, twist and manipulate
large and small objects.
Occasionally kneel, bend, twist, squat, balance and crawl.
Frequent use of hand-eye coordination.
Occasionally lift and carry up to 40 pounds.
Normal dexterity, frequent holding and grasping.
Sit, stand or walk for long periods of time.
Frequent use of data entry device including repetitive hand and
- Regular attendance is an essential function.
English grammar, spelling, punctuation and sentence
Basic mathematical functions.
Clerical and department work practices, procedures, programs,
services, policies, and regulations.
Correct English usage, grammar, sentence structure, spelling,
vocabulary and punctuation.
Modern office methods and practices including filing systems,
business correspondence, and reception techniques.
Business writing and customer service techniques.
Staff development techniques and practices.
- Common word processing, spreadsheet, and database software
Understand and carry out oral and written instructions.
Exercise good and independent judgment in determining and
selecting appropriate process, alternative, forms and desired
actions within the bonds of established work practices, procedures
and commonly used regulations.
Make arithmetical calculations with speed and accuracy.
Prepare and maintain accurate reports and records.
Establish and maintain cooperative and effective work
relationship with others.
Deal tactfully and courteously with the public, county
employees, and other staff.
Organize work and carry out assignments with minimum
Communicate effectively both orally and in writing.
Lead and train subordinate employees effectively.
- Proofread material.
- Type at a corrected rate of 45 words per minute from clear
Keywords: County of Merced, Merced , Office Assistant I/II - Extra-Help Office Assistant I/II, Other , Merced, California
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