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Executive Assistant

Company: University of California - Merced
Location: Merced
Posted on: November 11, 2019

Job Description:

Executive Assistant

Job Category:

Managerial/Professional

Unit:

Chancellor's Office

Position Code:

SCO9207A

Status:

Open

Closing Date:

Review of applications will begin 10/16 and continue until the position has been filled

Salary:

$56,000 - $70,000

Location:

Merced



Background check:

Background check is required



Description:


The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With nearly 8,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design, and supports the economic development of Merced and the region.

In Fall 2016, UC Merced broke ground on a $1.3 billion public-private partnership that is unprecedented in higher education. The Merced 2020 Project will nearly double the physical capacity of the campus by 2020, enhancing academic distinction, student success and research excellence. In 2018, UC Merced opened the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

About the Job:

For the Office of Equity, Diversity, and Inclusion (EDI), the Executive Assistant provides a high level of organization, administrative, logistical, and analytical support to the Associate Chancellor & Chief Diversity Officer (AC/CDO). Duties include, but are not limited to: maintaining complex calendars, arranging travel, meeting logistics, drafting responses to routine correspondence and serving as a project organizer and content contributor in several functional areas including those related to Equity, Diversity and Inclusion, Campus Climate and CARE Advocacy. The position requires good judgment in selecting methods and techniques for obtaining solutions, tact and diplomacy to deal effectively with diverse constituencies at all levels of the organization within and outside the University system.

Key Responsibilities:
Functions as the gatekeeper, understanding the requirements of the AC/CDO, in order to prioritize issues according to urgency and to allocate time for scheduled events, travel and meetings.
Sole responsibility for the complex calendars and schedules of the AC/CDO, requiring sound judgment in determining priorities.
Researches, compiles and summarizes issues, policies and topics; provides background information, talking points and briefing materials for the AC/CDO.
Responds to inquiries from faculty, staff, students, parents, the public, other UC campuses and the Office of the President on behalf of the AC/CDO regarding campus operations, policies and procedures.
Maintains a comprehensive database of initiatives and assignments, to include actions delegated. Organizes ad hoc committees appointed by the executive on a broad range of issues.
Briefs the AC/CDO in a timely fashion, with regard to priorities and deadlines, on the status of pending issues.



Qualifications:

Bachelor's degree in related area and 3 years of directly related experience, or equivalent experience / training.

Thorough knowledge in administrative procedures and processes, common computer applications programs such as MS Word, Excel, Powerpoint, and Outlook. Ability to learn campus specific software and computer applications, such as Connexxus and Travel Express.

Requires strong verbal and written communication skills, active listening, and critical thinking. Must be able to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies.

Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.

Excellent time management skills and the ability to multitask with demanding time frames and deadlines; ability to juggle multiple calendars with shifting priorities and to apply independent judgment.

Ability to use high-level discretion and maintain a high level of confidentiality, including managing sensitive and confidential information regarding bargaining unit issues.

Strong analytical and problem-solving skills and decision-making capabilities.



To Apply:

Click on the link below to use our new on-line application system.

If you do not have internet access you may mail your application, resume, and cover letter to: University of California, Merced, 5200 North Lake Rd., Merced CA 95343. Please list the job number on the subject line.

Apply Online





The University of California is an Equal Employment Opportunity/Affirmative Action employer and invites applications from all qualified applicants, including women, minorities, veterans, and individual with disabilities, who will enrich the teaching, research and public service missions of the university. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy: https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction

As of January 1, 2014 the University of California, Merced will be a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at
http://smokefree.ucmerced.edu

E-Verify: Effective September 8, 2009, all employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information

For information on the comprehensive benefits package offered by the University of California visit:
http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

Keywords: University of California - Merced, Merced , Executive Assistant, Other , Merced, California

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