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Project Coordinator (On-site)

Company: University of California - Merced
Location: Merced
Posted on: June 7, 2024

Job Description:

Hiring Range

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is $29.40 - $52.29. The budgeted hourly range that the University reasonably expects to pay for this position is $37.50/hr.

Job Closing Date

Initial applicant review will begin on or around April 8, 2024. Posting will remain open until filled.Remote/Hybrid eligibility: This position is fully on-site.

About UC Merced

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

About the Job

The Project Coordinator provides analytical and administrative support to senior project managers within Planning, Design & Construction Management, the department that manages capital projects for the campus. Projects are varied and include renovations, expansions, new facilities, and infrastructure, as well as landscape projects. The Project Coordinator collects, develops, and analyzes technical data to determine project requirements and prepares information regarding specifications, materials, equipment, estimated costs, and completion times. Coordinates and maintains schedules from the design phase, through construction and move-in. Oversees and ensures that all furniture, fixtures & equipment (FF&E) meet the contract requirements, coordinates installation, training, and close-out documents meet the contract requirements and are properly turned over to the appropriate entity. Maintains database archives of FF&E for all minor to major capital projects. Manages the day to day for the campus furniture program as it relates to furniture requests and liaising with furniture dealers, as well as developing scopes and coordinating installations. The Project Coordinator is a professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. The Project Coordinator will assist Project Managers on large scale projects. With guidance, assists with minor and major capital design and construction projects. Maintains the project, ensures it meets the contract requirements, assist with procurement and scheduling, as well as coordination for install. Participates in design meetings, maintains, and develops meeting minutes, schedules stakeholder meetings, and maintains project files. Assist in the coordination and execution of space moves for major capital projects. Takes initiative to make recommendations to modify construction and design scopes to incorporate the needs of the project within the FF&E project. KEY RESPONSIBILITIES

The Project Coordinator is responsible for the input, management, and accuracy of all data for the campus furniture program. Responsible for generating reports and other queries as requested. Establish and maintain furniture log and other cloud-based data storage portals for the projects.The Project Coordinator collects, develops, and analyzes technical data to determine project requirements and prepares information regarding specifications, materials, equipment, estimated costs, and completion times. Coordinates and maintains schedules from the design phase, through construction. Oversees and ensures that all furniture, fixtures & equipment (FF&E) meet the contract requirements, coordinates installation, training, and close-out documents meet the contract requirements and are properly turned over to the appropriate entity. Maintains database archives of FF&E for all minor to major capital projects.The Project Coordinator analyzes, prepares, and drafts furniture plans for minor and major capital projects.Performs furniture studies in AutoCAD, in alignment with building codes, specifically but not limited to accessibility, occupancy, and egress.Packages drawings for permit submission to the building department.Provides support in the planning, development, procurement, and installation of projects with workspace interior design, renovations, and for FF&E elements.Schedule and facilitate FF&E installations with various campus stakeholders.In accordance with University policies and procedures, develop, organize, access, maintain, and establish processes and guidelines for scopes related to Furniture, Fixtures, and Equipment.Coordination of owner furnished equipment, move coordination, planning and execution as well as furniture system installations.Maintains communication on a regular and timely basis ensuring that all project participants are informed of project status, next steps, and schedules. Provides accurate, timely cost estimates, and aids in the quote to PO process. Assist in supporting multiple projects and tasks simultaneously.Attend meetings, take meeting minutes, transcribe, and distribute meeting minutes. Recommend changes and/or options to enhance or improve daily business processes and procedures. Assist other staff by facilitating questions and/or providing support.Assist with miscellaneous departmental projects as requested or dictated by operational needs. Attend and participate in training. Other duties as assigned.


Bachelor's degree from an accredited university in Architecture/Interior Design/Construction Management/Engineering or another related area.One year of directly related, progressively responsible experience managing or coordinating construction projects, or 5 years equivalent experience/training as outlined. A masters degree is preferred, but may not substitute for the required experience.Certified Interior Design (Preferred) CRITICAL KNOWLEDGE AND SKILLS
Excellent analytical and thinking skills to anticipate and identify issues and information requirements. Skill to apply appropriate research and analysis procedures. Ability to think logically, interpret data, and identify anomalies, trends, and potentially invalid data. Skill to make logical deductions and independently decide appropriate action where no clear guidelines are available.Strong skills to organize work effectively to achieve timely progress on multiple simultaneous projects. Skills to maintain accountability and establish audit trails.Knowledge of project administration, the construction industry, and construction/legal terminology.Excellent oral and interpersonal communication skills to work as a team member to communicate in a pleasant, professional, and effective manner to handle difficult, sensitive, and/or confidential issues. Skills to work with diverse groups to achieve mutual cooperation.Demonstrated ability to define problems, develop methodologies for solving problems, perform analyses and summarize findings, and develop and implement recommendations.Working knowledge of word processing, spreadsheets, calendaring, project management, and document management database programs (Microsoft Word, Excel, Outlook, Project) in a Windows environment.Drafting in 2D within AutoCAD for furniture plans and space planning.Thorough understanding of building codes specifically as it relates to ADA, occupancy, and egress. (Preferred)Experience working within BlueBeam.(Preferred)Skills to research interpret and apply federal/state/university policies and regulations to meet department mission goals, and objectives.(Preferred)Ability to provide information clearly, accurately, and succinctly for the appropriate target audience. Ability to instruct and train others. (Preferred)

Background Check

Background check will be required.

Policy Statement

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan. Vaccination Program Policy:As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment. Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit:

Employee Referral Program

This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows: Step 5 of 7 Referrals How did you hear about the job? (select) "other"Additional information? (select) "other"Specific Referral Source? (write in) first and last name of referring employee Referring employee MUST be named on application for eligibility.

Keywords: University of California - Merced, Merced , Project Coordinator (On-site), Professions , Merced, California

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